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Borough Clerk

To obtain all Borough Clerk Forms, click here

Location:                                            59 Anderson Avenue

                                                            Fairview, NJ 07022

 

Borough Clerk/Administrator:        Diane T. Testa

                                                            This email address is being protected from spambots. You need JavaScript enabled to view it.

                                                            (201) 943-3300

 

Deputy Borough Clerk                     Monique Berisha

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                                                            (201) 943-3300 Ext. 219

 

Hours of Operation:                         Monday through Friday

                                                            8:30 AM to 4:30 PM

Core Duties of the Municipal Clerk:

A. SECRETARY OF THE MUNICIPAL CORPORATION

 

Ø  Custodian of the Municipal Seal

Ø  Maintain custody of all minutes, books, deeds, bonds, contracts and archival records of the municipal corporation

Ø  Attest to the signatures of municipal officers and officials

Ø  Maintain receipt of service of legal documents

 

B. SECRETARY TO THE GOVERNING BODY

Prepare agenda for annual Reorganization Meeting of the Governing Body. For Governing Bodies elected for terms of office commencing January 1, the date and time of its annual organization or reorganization meeting shall be at Noon on January 1, or at some other hour on any day during the first week in January. [N.J.S.A. 40:45A-1] Terms of office for Governing Body members elected under the Uniform Non-Partisan Elections Law commence at Noon [N.J.S.A. 40:69A-207] on July 1, and annual organization meeting must be held on July 1 of each year.

Maintain and keep new members of Governing Body aware of Rules of Order for conducting meetings including:

Ø  What constitutes a quorum

Ø  Adopt a standard set of rules of order such as Robert's Rules or Cushing's Manual.

Ø  Order of business

Ø  Time limit for discussion by the general public

Ø  Prepare meeting agenda at the discretion of the Governing Body; be present at all meetings of the Governing Body

Ø  Keep an official record of the proceedings of every meeting; retain the original copies of all minutes, ordinances and resolutions

Ø  Process, record, file and, when necessary, advertise ordinances, resolutions and the municipal budget

Ø  Act as liaison to the public and correspondent on behalf of the Governing Body

 

Administer and record oaths of office:

Ø  Before assuming office, every person elected or appointed shall take and subscribe to an oath of office

Ø  The oaths shall be filed with the Municipal Clerk and preserved as a public record for a period of five years after termination of office

Ø  Before assuming office, every person elected or appointed shall take and subscribe to an oath of office

 

C. CHIEF ADMINISTRATIVE OFFICER OF ALL ELECTIONS HELD IN THE MUNICIPALITY

Ø  Certify vacancies at a local level

Ø  Maintain receipt of nominating petitions and certification to the County Clerk of local candidates nominated by petition

Ø  Exercise quasi-judicial authority in determining the validity of petitions

Ø  Conduct the drawing for positions of candidates on the local ballot

Ø  Furnish material for local elections

Ø  Suggest polling places

Ø  Maintain receipt of election results

Ø  Certify to the County Clerk persons elected to partisan county committee offices in each election district

Ø  Canvass the votes for and certify election of candidates for municipal office in non-partisan local governments

 

D. CHIEF REGISTRAR OF VOTERS IN THE MUNICIPALITY

E. ADMINISTRATIVE OFFICER WITH RESPONSIBILITIES AS FOLLOWS:

Ø  Acceptance of applications for licenses and permits and the issuance of licenses and permits, except where statute or municipal ordinance has delegated that responsibility to some other municipal officer

Ø  Issue assessment search certificates

Ø  Conduct business with other municipal departments as directed by the Governing Body

Ø  Serve as information officer to the public and to the media

Ø  Purchase equipment and supplies when required

Ø  Maintain personnel records when required

Ø  Certify to the municipality's Bond Counsel as to the proper advertising, filing of Supplemental Debt Statement and that no protests have been filed with the municipality as to the adoption of bond ordinances

Ø  Helpful tip: See reference material LFN 2013-03; New Jersey Department of Community Affairs, Division of Local Government

 

 

F. RECORDS COORDINATOR & MANAGER RESPONSIBLE FOR IMPLEMENTING LOCAL ARCHIVES & RECORDS RETENTION PROGRAMS AS MANDATED

G. OTHER DUTIES THAT MAY BE IMPOSED BY STATE STATUTES & REGULATIONS OR MUNICIPAL ORDINANCES OR REGULATIONS

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Elections

 ELECTION INFORMATION 

Animated Voter Instruction Videos

English, Spanish, Korean

BECOME A POLL WORKER FOR THE  ELECTION

THE BERGEN COUNTY BOARD OF ELECTIONS IS CURRENTLY LOOKING FOR POLL WORKERS & SUPER POLL WORKERS. YOU MUST BE ABLE TO WORK FROM 5AM TO 9PM ON JUNE 6TH (PRIMARY ELECTION), MUST BE REGISTERED TO VOTE IN BERGEN COUNTY & MUST COMPLETE A 2 HOUR POLL WORKER TRAINING CLASS. FOR MORE INFORMATION CONTACT THE BOARD OF ELECTIONS (201) 336-6235 OR 201-336-6230

AM I REGISTERED TO VOTE?

TO CHECK IF YOU ARE REGISTERED TO VOTE PLEASE VISIT https://voter.svrs.nj.gov/registration-check

WHERE DO I VOTE?

TO FIND OUT WHERE YOU ARE REGISTERED TO VOTE PLEASE VISIT https://nj.gov/state/elections/vote-polling-location.shtmlPolls are open 6AM – 8PM

https://www.google.com/maps/d/u/0/edit?mid=1w6bmVS0ovwvz6mjYlMcHiAtyk9kuSXw&usp=sharing

POLLING LOCATIONS IN FAIRVIEW:

·         DISTRICT 1:  GRANDVIEW FIREHOUSE, 59 ANDERSON AVENUE

·         DISTRICT 2: TIGER HOSE FIREHOUSE, 221 SEDORE AVENUE

·         DISTRICT 3: WALKER STREET FIREHOUSE, 367 WALKER STREET

·         DISTRICT 4: LINCOLN SCHOOL ANNEX, 130 HAMILTON AVENUE

·         DISTRICT 5: SCHOOL NUMBER 3, 403 CLIFF STREET

·         DISTRICT 6: EASTVIEW TOWERS, 370 FAIRVIEW AVENUE

 VOTING INSTRUCTIONS:

https://www.co.bergen.nj.us/superintendent-of-elections-temp/voting-instructions

 

VOTING INSTRUCTIONS FOR THE VISION IMPAIRED:

https://www.co.bergen.nj.us/superintendent-of-elections-temp/voting-instructions-for-vision-impaired

NOT SURE WHERE TO VOTE? CLICK HERE AND FIND OUT.

BALLOT DROP BOX LOCATIONS

EARLY VOTING LOCATIONS

WHERE DO I VOTE?

AM I REGISTERED TO VOTE?

FAIRVIEW ELECTION DISTRICT MAP

BERGEN COUNTY VOTER GUIDE (ENGLISH)

BERGEN COUNTY VOTER GUIDE (SPANISH)

BERGEN COUNTY VOTER GUIDE (KOREAN)

BERGEN COUNTY VOTER REGISTRATION (ENGLISH)

BERGEN COUNTY VOTER REGISTRATION (SPANISH)

BERGEN COUNTY VOTER REGISTRATION (KOREAN)

VOTE BY MAIL BALLOT APPLICATION

BERGEN COUNTY BOARD OF ELECTIONS

 

Visit Vote.NJ.Gov for full details, polling locations, and more answers to frequently asked questions. 

You may also contact the Elections Hotline at 609-265 VOTE (8683), or call the Voter Information and Assistance Line at 1-877-NJ-VOTER (1-877-658-6837) for further information.

How to Complete and Return Your Vote-By-Mail Ballot

1. Look inside the envelope you receive in the mail for these items:

• The ballot
• An inner envelope with an attached certificate
• A mailing envelope

2. Completely fill in the oval next to each of your selections in blue or black ink.

3.. Fill in and sign the certificate, keeping it attached to the inner envelope.

4. Place the ballot into the certificate envelope.

5. Then, place the certificate envelope into the mailing envelope.

6. Return your ballot. How you return it is up to you.

• Mail: It must be postmarked on or before 8:00 p.m. and be received by your county's Board of Elections on or before Election Day.
• Ballot Drop Box: Place it in one of your county's secure ballot drop boxes by 8:00 p.m. on Election Day.
• Deliver it in person to your county's Board of Elections Office by 8:00 p.m. on Election Day.

What is a ballot drop box?
A ballot drop box is a secure, locked structure operated by election officials where voters may deliver their ballots from the time they receive them in the mail up to the time polls close at 8:00 p.m. on Election Day. There will be at least 10 drop boxes located throughout each county, which will be available 24 hours a day. Drop boxes will be under surveillance by security cameras and collected daily by county election officialsWe have an official election ballot drop box right here in the Borough. It is located in front of the Fairview Public Library, 213 Anderson Avenue, Fairview, NJ 07022. The drop box is located in the front of the Library closer to the parking lot. This is a safe drop-off point that is emptied daily & monitored to avoid tampering.

HOW TO VOTE

Here are some easy, step-by-step instructions on how to complete your vote-by-mail ballot, to make sure your vote counts.

Look inside the envelope you received in the mail for these items:
The ballot
An inner envelope with an attached certificate
A mailing envelope

• Completely fill in the oval next to each of your selections in blue or black ink.
• Fill in and sign the certificate, keeping it attached to the inner envelope.
• Place the ballot into the certificate envelope.
• Then, place the certificate envelope into the mailing envelope.
• Return your ballot. How you return it is up to you. Select one of the following three ways:

1. Mail: It must be postmarked on or before 8:00 p.m. Election Day and be received by your county’s Board of Elections on or before 6 days after Election Day.

2. Secure Ballot Drop Box: Place it in one of your county’s secure ballot drop boxes by 8:00 p.m. on Election Day. 

3. Deliver it in person to your county’s Board of Elections Office by 8:00 p.m. on Election Day:

One Bergen County Plaza

3^rd Floor, Room 310

Hackensack, NJ 07601

(201) 336-6230

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

POLL WORKER APPLICATION, please Click Here

The Board of Elections has jurisdiction over the following aspects of elections.

• Recruiting, training, supervising, and appointing a sufficient number of poll works to staff all 553 polling districts in Bergen County.
• Receiving, canvassing, and counting paper ballots such as absentee ballots and provisional ballots.
• Certifying and inspecting polling places for accessibility and compliance with the Americans with Disabilities Act.
• Issuing of challenger permits and badges to eligible voters.
• Redistricting of towns, election districts and subdivisions, when appropriate, and filing maps and the legal boundary descriptions of the election districts with the Attorney General's Office.
• Recounting election results (done by court order only).

SCHEDULE OF ELECTIONS

Primary Elections are ordinarily held on the first Tuesday after the first Monday in June. The primary is held to nominate party candidates for the General Election and to elect party members of the State & County Committees and Delegates and Alternate Delegates to the National Conventions in Presidential Election Years. Polls for Primary Elections are open 6AM-8PM.

General Elections are held on the 1^st Tuesday after the 1^st Monday in November to elect various

National, State, County & Municipal Officials to Office. The polls for this election are open from 6AM-8PM.

School Elections are held annually on the 3^rd Tuesday in April to elect Board of Education Members. The polls for this election are open from 2PM-9PM.